There's always a point during the planning process when you look at your budget, scratch your head and wonder how the heck you came to that big number at the bottom. And it starts with unanticipated costs.
Wedding Planner's are pros at helping navigate these extra expenses and how to avoid them if possible. One of the many perks of having a professional on-board from the get-go, is their vendor discounts which can also help offset these pesky costs.
So what did you forget, you ask?! -Let me enlighten you while offering some tips.
ALTERATIONS
One word. Costly. Depending on your dress you can guarantee the smallest adjustment will cost you anywhere from $80 to $120. Tack on another $30 to $40 for dress hoop rentals and petty coats.
TIP: Bring your wedding shoes to your final fitting. Remember, when your walking in your dress, keep your head up while looking straight ahead. Once you look at the floor your body naturally leans forward and you will trip on your hem. This is really important to remember during your fitting!!! I've had a bride who hemmed her dress too short because she wasn't informed by the dress maker. Hence a $120 mistake.
HAIR & MAKEUP TRIALS
Sorry girls, they aren't free :( And if it is....you gotta ask yourself why! I most certainly wouldn't bypass a trial to save some moulah. So be prepared to pay $65 - $80 for a makeup trial and $80- $100 for hair.
TIP: Negotiate! Don't be afraid to ask if a portion of the trial cost can be discounted on your final bill if you decide to book their services.
CEREMONY REHEARSAL
It may come as a surprise to you, that having your Officiant present to facilitate your ceremony rehearsal is an additional fee. In Ottawa we tend to see the cost being around $100 to $150. If you have a wedding planner, you really don't need your officiant present. The most important part is physically going through the motions of walking down the aisle to timed music, where and how to stand and important cues. All of this is quite manageable without your officiant.
LIGHTING
Be careful what you order! Too often I've seen up-lighting that just didn't make an impact because the room was too big, the lights were too small or the lumens weren't bright enough. All this means you'll have to upgrade what you originally had to actually achieve the look you want. You could be looking at double the cost. Yikes!
CANDLES
Not every venue provides votive candles on dinner tables. Candles make a huge difference during dinner and provides a nice warm glow later in the evening. Without them your room will look dark and sometimes uninviting.
TIP: Ask your venue:) If they don't provide them be sure to get a tealight with a burn time of at least 6 hours. Buy extra so your wedding planner can replace them as needed! Do NOT buy "soy" candles. They wax turns to liquid and keeps the flame super tiny and ever so faint looking.
INSURANCE, PERMITS & LICENSES
Some venues such as the Museum of Nature and the Chateau Montebello require insurance and special permits when using certain spaces. Depending on what's required you could be looking to upwards of $250.
TIP: It should be outlined in your contract but you should always ask.
TASTING FEES
Gone are the days when a complimentary tasting was something you always ticked off your list as a to-do. Now days it's just not that simple. Many establishments have embraced the a once annual "group tasting". Places like the N.A.C and the Shaw Center have adopted this method with a ticket fee of aprox. $20 per person. Some banquet halls such as Orcharview Wedding & Conference Center still include a private tasting.
SOCAN FEES
They're silly. This fee only applies to establishments which play music. It doesn't mater if the radio is being played by the venue or if it's a D.J. Disc jockeys do pay additional royalty fees which does not include Socan. Either way there's no getting around this $50-$120 fee.
DELIVERY COSTS & PARKING FEES
These can add up like crazy! Expect to pay a delivery fee for just about everything, even your cake. On average for smaller vendors we tend to see a $20 delivery fee, for larger vendors like florists, they may include their delivery with their set-up cost- typically $150 +. For time sensitive deliveries for lounge furniture expect $40 for a 9am-12am delivery and $80 and for a "one hour window" between 5pm -6pm, $80. But it doesn't end there! LATE NIGHT PICK UP... anywhere from $150 +. Oh but wait! If you're out of town you may be looking at double. Some vendors require you pay their parking as well. I must stress though, that NOT every vendor has these fees so make sure you ask so your not unpleasantly surprised.
FOOD & BEVERAGE INCREASE
This is a thing. Read your contracts front and back because you could see an increase of up to %10 on your food & beverage order. It's important to discuss locking in your prices before you sign on the dotted line. This increase can be quite costly and unexpected!!
TABLE SIZES VS. LINEN
When your doing your seating arrangements it's important to consider how many people your placing at each table. Most venues have two table sizes, 60" round which seats 8 comfortably and 72" which seats 10ppl. Different table sizes means different linen sizes. If you put a 60" round table cloth on a 72" table for 10ppl, your linen will drop to about 1ft off the ground which leaves you with table feet showing. And obviously there is a price change of about $8-$12.
TIP: Not every linen company has their linens in both sizes so be sure to pick a linen where they have both sizes available.
